Financial Transparency Policy

Even though Collabs is currently volunteer-based with no financial activities, this policy prepares for future grants, donations, or sponsorships. It ensures all finances are handled ethically.

1Financial Principles & Sources

  • No personal profit — all funds support community activities. No mixing of personal and organization funds.
  • There are absolutely no student fees or mandatory contributions.
  • Donations and sponsorships are accepted only from ethical sources that align with our values.
  • No anonymous donations over PKR 5,000 are accepted.

2Expenditure Rules

  • All spending must be approved by the Director. Budget categories include platform development, events, and resources.
  • No luxury or personal expenses. Receipts are required for all transactions.
  • No cash transactions — bank transfers only. An emergency fund (10% of budget) is reserved for urgent needs.

3Reporting & Compliance

  • A monthly financial summary is provided to the leadership team, and an annual report is published on the website.
  • No hidden fees or undisclosed spending. Financial logs are stored securely for 5 years.
  • Whistleblower protection is strictly enforced for reporting any financial issues.