Data Protection & Retention

This schedule details how Collabs handles, retains, and securely disposes of data to ensure compliance with privacy guidelines. No data is ever sold or shared externally.

1Retention Periods

  • Personal ID Data: Retained until membership ends, then deleted within 14 days.
  • KYS Documents: Deleted within a maximum of 7 days after successful verification.
  • Activity Logs: Retained for 1 year for reports, then completely anonymized.
  • Feedback & Device Info: Feedback retained for 6 months; Device/IP info retained for 30 days for security.

2Data Access & Security

  • Access is strictly limited to the Director and designated Collaboration Directors.
  • All data is encrypted. Authentication is required for all leadership accounts.
  • The IT Club conducts regular internal security audits every 6 months.

3Disposal & User Rights

  • Data is disposed of via secure delete methods. All backups are deleted after a maximum of 120 days.
  • You have the right to access, correct, or request the deletion of your data at any time.
  • You have the right to data portability (e.g., exporting your contributions).